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Introduction
Submitting your resume through email is one of the most crucial steps that you need to follow to land a job. It is not only about sending an email with your resume attached; you should go beyond that to make a difference. Hundreds of resumes flow in daily at the recruitment agency, and just one badly formatted or unprofessional email can ruin the applicant’s chances of getting noticed.
These tips will help you write the way your email includes your resume to improve your chances for getting an interview.
1. Use professional email address
Why It Matters
This is the first major thing an employer looks for in an email address. An unprofessional email can do a lot of damage to authorship; a professional one creates a strong first impression.
Be the best practices that:
- Use a simple, professional email format: firstname.lastname@email.com
- Avoid using nicknames, random numbers, or unprofessional words (e.g., coolguy123@email.com)
- If your name is taken, try adding something that refers to who you are like john.smith.marketing@email.com
A recruiter may drop such applications as they come assigned to an unprofessional email, concluding the applicant-about the seriousness or professionalism.
2. Make a Subject Line That Will Catch Attention
Why Is It Important
The subject line determines the opening or ignoring of your mail. Recruiters normally receive hundreds of emails a day; thus, having a sharp and interesting subject line increases the chances of standing out.
Best Practices
– Keep it short and relevant
– Include your name and the job title
Avoid standard subject lines, for example
, “Resume Attached” or “Job Application”
Examples of Tough Subject Lines:
- “Marketing Manager Application – John Smith – 5 Yrs Experience”
- “Graphic Designer Resume – Sarah Adams – Portfolio Attached”
- “Application for Data Analyst Role | Alex Johnson | Google Certified”
An apt subject line helps recruiters recognize immediately who you are and the reasons for your approach.
3. Write the Email Body in an Engaging, Professional Manner
Why It is Important
Your email body has to be compact and concise but provokes enough curiosity to lay that initial interest in the recruiter to go ahead and open your resume.
A. Start with a Polite Greeting
- Address the hiring manager with their name if possible (e.g. “Dear Mr. Smith”).
- If not known use “Dear Hiring Manager” or “Dear [Company Name] Recruitment Team.”
B. Clearly State Your Purpose
Mention the job title you are applying for.
Elaborate on appreciation for your suitability for this role.
-overwrite the job title you have applied for
-tell why you are perfect for the job
C. Highlight Your Key Qualifications
- Say shortly about your most relevant experience, skill, or certification.
- It should be short and interesting [a max of 2-3 sentences].
D. Include a Call-To-Action
- Express interest in discussing the role further
- Request for an interview or mention availability
- Thank them for their time and consideration
Sample Email Template:
Subject:Application for Digital Marketing Manager – Jane Doe – 7 Years Experience
Hello [Hiring Manager’s Name],
I hope you’re doing well. I’m thrilled to apply for the [Job Title] position at [Company Name]. My [X]-year experience in the [industry] has equipped me with [key skills]. Given my background in [relevant achievement], I stand as a strong candidate for this position.
I have attached my résumé for your kind perusal. I would embrace the opportunity to further discuss my skills concerning your team goals. Kindly let me know if you would be available for a brief call.
Looking forward to your response.
Best regards,
[Your name]
[Your contact information]
[LinkedIn profile (if applicable)]
This is a good format for an email that has to advocate for your application; by so doing, a hiring manager will have a favorable opportunity to consider your qualifications.
4. Send Your Resume in the Right Format
Why It Matters
A recruiter must be able to view your resume without difficulty. Wrong format can end up in a corrupted file or an unreadable document.
Best Practices:
- Use PDF format to secure your format.
- Name your resume file clearly: John-Smith-Marketing-Resume.pdf.
- Attach the file, and double-check it before sending.
- Send in Word format if specifically requested but stick to PDF otherwise.
Recruiters appreciate resumes that are clearly labeled and easy to access without unnecessary effort in opening them.
5. Follow Up in a Professional Way
Why It Matters
Following up shows enthusiasm and professionalism. The majority of candidates do not, which puts you at an advantage if you do.
Best Practices:
- Wait for about 5-7 days to send a follow-up email.
- Be polite and reaffirm your interest in the role.
- Keep it short and to the point.
Follow-Up Email Example:
Subject: Follow-Up: Digital Marketing Manager Application
Dear [Hiring Manager’s Name],
I wanted to follow up on my application for the [Job Title] position at [Company Name]. I am excited about the opportunity to contribute to your team, so I wanted to check in to see if there have been any updates regarding the hiring process.
Conclusion
The correct way of emailing your resume can make a difference in securing that interview. By adhering to these five key methods—such as having a professional address, a strong subject line, an engaging email, the proper attachment of your resume, and following up—you have increased your chances of acquiring that perfect job.
